North East Valley DGP eNews

No 1136: November 3, 2011
eNews is a weekly electronic newsletter sent to all GP practices (with email addresses) within the NEV catchment. The aim is to provide up to date information relevant to GPs and to disseminate the latest activities and resources from the division. All feedback and enquiries welcome and should be addressed to Patty Marshall. You can also visit our website at:
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In this issue:

Editorial                                                Annual General Meeting     

Aged Care                                             Aged Care Interest Group

Chronic Disease Management            World Diabetes Day 2011, Type 1 in the City: The lowdown on hypo unawareness

Professional Development                 CPD events   

Immunisation                                       Reporting of Prevenar 13 supplementary dose      

Information Management                  Medical Director Tips

Items of interest                                  Important Information about Peter Mac Referrals, Caring for People with Cancer Pain, GP Network News       

News for Practice Staff                       APNA Newsletter     

Paediatrics                                           The Royal Children’s Hospital Patient Move Day    

Positions vacant/wanted                            

Fun stuff                                                        


A Word from the Editor

Annual General Meeting

The North East Valley Division's 17th A.G.M is on Tuesday November 15th, the venue is again the excellent Adams at LaTrobe Restaurant at LaTrobe University.

This year’s guest speaker is Kaz Cooke. Kaz is a writer, cartoonist and broadcaster, former news reporter, features journalist and columnist for The Age, the Sydney Morning Herald, the Australian and a number of magazines. She has also written a number of fun & friendly best-selling books.

We anticipate our usual large attendance and encourage you to return your RSVP as soon as possible.


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Aged Care

Aged Care Interest Group

Support and education in geriatrics for GPs who visit or are interested in visiting Aged Care Facilities.

Managing Advanced Parkinson’s Disease. Speaker: Dr Andrew Hughes – Neurologist, Movement Disorder Service, Austin Health

Monday November 14th 1-2 pm (Light lunch 12.30pm) at Vasey House, 5 Tower Ave, Bundoora (near BECC)                                                           

Please RSVP to Lorraine on 9466 9615.


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Chronic Disease Management

World Diabetes Day 2011

World Diabetes Day (WDD) is celebrated every year on 14 November. Come and enjoy a FREE healthy lunch and participate in the celebrations of WDD at Austin Health on the Thursday, November 10, 12:30-1:15pm at Austin Lecture Theatre, Education Centre, Level 4, Austin Towers.

Guest Speakers: Dianne Harvey - OzDAFNE Coordinator (Diabetes Australia - Victoria) presenting “Matching insulin to food- the DAFNE approach” and Dr Scott Baker – Endocrinology Fellow (Austin Health) presenting “All about Insulin Profiles and Actions”

For all enquires Please contact Victoria Stevenson or Andrea Burgess on 9496 5578.


Type 1 in the City: The lowdown on hypo unawareness

Presented by:  Professor Jane Speight, Australian Centre for Behavioural Research in Diabetes

Wednesday 16 November 7pm at Royal Melbourne Hospital

Cost: Free for DA–Vic members plus one guest, $15 for non-members.

Bookings essential: 1300 136 588


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Continuing Professional Development

MBS Update

Tuesday 8th November 7-9pm (Dinner & Registration from 6:30 pm) John Scott Meeting House, La Trobe University Presented by: Mr Peter Larter for GPs, Practice Nurses & Managers

 Application Form


Common Medical Issues in General Practice

Wednesday 16th November 6.15 (dinner) – 9.15pm at Epworth Richmond, Auditorium, Level 2, 89 Bridge Road, Richmond. Flyer.

RSVP: Jenny Jones on 9426 8504 or


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Reporting of Prevenar 13 supplementary dose

The Prevenar 13 supplementary dose should be reported to the ACIR as dose 4 to enable accurate reporting against the catch up program. For children who are on a catch up schedule for their primary course of pneumococcal vaccination (ie. they may have received less than 3 doses), if they are eligible for the supplementary program, the supplementary dose still needs to be recorded as dose 4 on the ACIR.
Reporting of Prevenar 13 dose 4 can be submitted to the ACIR manually in the 'Other vaccine' box on the Immunisation Encounter (IMMU-2) form.
Providers using the Record Encounter function on the ACIR secure internet site can report dose 4 of Prevenar 13 under the 'Other' tab. Other electronic methods of reporting data to the ACIR (Online Claiming and Internet Data Interchange (IDI)) should now be set up to submit Prevenar 13 dose 4 details to the ACIR.
Questions about how to report data to the ACIR can be directed to the ACIR's general enquiry line on 1800 653 809.

Where children have medical risk factors, and have been given an extra dose of Prevenar 7, the Prevenar 13 supplementary dose still needs to be reported to ACIR as a dose 4.
Online Claiming (via practice billing software) - Prevenar 13 dose 5 is not recognised and will cause your claim to fail.
In such cases, you will need to alter the child's entry to Prevenar 13 dose 4 and re-transmit the claim. Once the claim has been successfully sent, you may alter your clinical record to a dose 5.


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Information Management

Medical Director Tip - Why use a letterhead field in a template

A lot of practices type in the letterhead details in all their templates. Then, when there is a change of details, doctor name, phone numbers etc. the letterhead has to be redone in each template. The way to overcome this is to create a practice letterhead and insert the letterhead as a field in each template. Then, when there is a change in the letterhead detail, you only have to change the letterhead template.

1.      From the File menu select Modify template

2.      From the Data toolbar click on the + sign next to Miscellaneous and double click on Practice Letterhead.

3.      Make the changes and save.

To insert the Letterhead field into other templates

1.      From the File menu select Modify template… and select the template you wish to add the letterhead field.

2.      Insert the cursor at the top of the page (you may have to delete the manually entered letterhead details first).

3.      From the Data toolbar click on the + sign next to Miscellaneous and double click on Practice Letterhead.

From now on, if there are any changes in the letterhead details, you only have to modify the Practice Letterhead template.


This week’s IM problem - Fixing badly constructed templates

Question: A lot of our templates have severe problems when you open them, including:

1.      the previous owner doctor’s name and details in the letterhead

2.      a date from 3 years ago

3.      the same specialist appears in every referral

How do I fix this?

Answer:  Your problems have happened because someone (not you) has started modifying a template by putting specific details into it (such as your 3 points above) and then saving it. The next time you open that template (File menu ->New) all those details appear.

To fix this you need to modify the template and replace the errant information with fields.

1.      From the File menu select Modify template… and select the file you wish to change.

2.      Highlight and delete the previous owner doctor’s name and details in the letterhead.

3.      From the Data toolbar click on the + sign next to Miscellaneous and double click on Practice Letterhead.

4.      Highlight the date, delete it and replace it with the date field found under Miscellaneous in the Data toolbar.

5.      Highlight the specialist’s details and delete them, then click on the + sign next to Addressee in the Data toolbar – double click on Full details. 

6.      Press Control + S to save the template – from now on when you open the template the correct letterhead and date details will appear and you will be prompted to select a specialist of your choice from the address book.


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Items of Interest

Important Information about Peter Mac Referrals

Many of the specialist clinics at Peter Mac are now MBS funded services.  This has been implemented in line with the DHS guidelines on MBS clinics in Victorian Public Hospitals. There are more details on the Peter Mac website


Caring for People with Cancer Pain

Health professionals are invited to participate in the development of a new, national guideline and implementation strategy for assessment and management of cancer pain, starting with an online survey of current practice taking 10-15 minutes. The survey aims to find out how cancer pain practice and use of guidelines varies across settings and localities and to learn from health professionals’ experience of barriers and facilitators to assessment and management. To complete the survey, please go to:

For more information about the survey or project more generally, please contact ImPaCCT’s Program Coordinator, Dr Tim Luckett at or 02 9514 4861.


GP Network News

This week’s edition includes: AMA President Visits WA; Report of the Senate Inquiry into the Review of the Professional Services Review (PSR); New AMA waiting room poster on mental health funding cuts; Diabetes Australia’s new language for diabetes; AMA resources for medical fees; The AMA Gold Credit Card from American Express


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News for Practice Staff

APNA Newsletter

APNA eNews Monday 31st October: Time to Shine conference abstracts open, EN supervision discussion forum, Action at the ANF, Personal digital assistants in nursing practice, Medicare Local panel discussion and more.


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The Royal Children’s Hospital Patient Move Day: Wednesday 30 November

Outpatients will be known as Specialist Clinics: All outpatient services will be centrally located in the new hospital and known as Specialist Clinics.

Referral process will stay the same: A referral form is available on the RCH GP website.

Contact details will stay the same: Hospital phone numbers, fax numbers and address will stay the same during and after the move.

·         RCH Switchboard: 9345 5522

·         GP hotline: 9345 7060

·         GP / Primary Care Liaison: 9345 4645

·         Fax number for referrals: 9345 5034

To find out more:


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Positions vacant/wanted

Please note: only new ads or resubmitted ads will be posted here. All other ads can be found on the website


Positions vacant


Ivanhoe Medical Clinic - Opportunity for FT & PT VR GP to join one of Melbourne’s most famous practices in 2012. Modern, large supportive group (10 GPs), FT nurses, computerized, CDMs, no A/Hs, friendly, flexible, mixed billing. Good remuneration. Contact:- Dr.Stephen Smith or Dr.David Doig on 9499 1245


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Taxi Driver

A stark naked, drunken woman, jumped into a vacant taxi at the King Street rank.
The driver was immediately beside himself and just kept staring at the woman.

He made no attempt to start the cab.
“What's wrong with you mate, haven't you ever seen a naked woman before?”
“I'm not staring at you lady, that would not be proper.”

“Well if you’re not bloody staring at me mate, what are you doing then?”

“Well, I am just wondering - where are you keeping the money to pay me with.”


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And remember


            …If the clothes fit, they're ugly.